Municipal Fire Protection
Information Survey -
Survey Purpose
The purpose of the survey is twofold:
- To assist municipalities in complying with the minimum requirements for
fire protection services, as directed by the Fire Protection and
Prevention Act 1997 (FPPA), and
- To enable the OFM to meet its responsibility for monitoring the levels of
fire protection services in Ontario, as required by the FPPA
Survey Focus
The survey focuses on the following minimum requirements:
- Simplified risk assessment
- Smoke alarm program and home escape planning
Distribution of public education information and delivery of public education
programs
- Fire prevention inspections upon complaint or request
Survey Authority
The authority to conduct the survey and collect data is provided in the FPPA,
Part III,
Section 9(1):
- “The Fire Marshal has the power,
(a) to monitor, review and advise municipalities respecting the provision of
fire protection services and to make recommendations to councils for improving
the effectiveness of those services
Section 11(2):
- “The assistants to the Fire Marshal shall report to the Fire Marshal all
fires and other matters related to fire protection services as may be specified
by the Fire Marshal”
1. Administrative Information
Municipality and Fire Department
Do you have? (Yes/No, Date, Copy Attached)
1.1 Corporate organizational chart?
1.2 Corporate mission statement
1.3 Fire department annual report?
1.4 Fire department organizational chart?
1.5 Fire department mission statement?
1.6 What office (word processing, spreadsheet) and Internet software do you use?
None
Microsoft Office
WordPerfect
Suite
Internet Explorer
Netscape Navigator
Other
If Other, Please Specify:
1.7 What microcomputer operating system do you use?
None
Windows 95/98/ME
Windows 2000/XP
MAC OS 9
MAC OS 10
Linux
Other
If Other, Please Specify:
1.8 Do you operate a computer-aided dispatch system? If Yes, indicate type.
Crisys
FDM Software
FireHouse
FirePro
GEAC
PRC
SunPro
Other
If Other, Please Specify
SECTION 1 - COMMENTS
2. Policies / Guidelines
Do you have a policy/guideline for the following?
Possible answers are Yes/No, Copy(Yes/No), and Date Passed
(yy-mm-dd)
2.1 Council Approved Prevention Policy
2.2 Fire Cause Determination Policy or Guideline
2.3 Smoke Alarm Initiative, Policy or Guideline
2.4 Public Education Policy(s) or Guideline(s) (Departmental)
2.5 Fire Prevention Policy(s) or Guideline(s) (Departmental)
2.6 Council Approved Master Fire Plan
2.7 Is the provision of fire prevention services mandated
by your Establishing and Regulating By-law? Yes/No
2.8 Is the provision of public education services mandated
by your Establishing and Regulating By-law? Yes/No
SECTION 2 - COMMENTS
3. By-Law Information
3.1 Complete the following items for each By-Law title. To include additional
by-law titles utilize the ‘Other’ row and specify the title. Possible
answers to each By-law Short Title include the following:
Yes/No
By-law Number
Date Passed (yy-mm-dd)
Copy attached (Yes/No)
FD Enforcement (Yes/No)
By-law Short Title
Establishing and Regulating
Appointment of Fire Chief
Appointment of Deputy Fire Chief
Appointment of Building Inspectors
Fees for Services
By-law to authorize agreement with (Name of Municipality/Organization)
By-law to authorize agreement with (Name of Municipality/Organization)
By-law to authorize agreement with (Name of Municipality/Organization)
By-law to authorize agreement with (Name of Municipality/Organization)
Mutual Aid
Automatic Aid
Emergency Plan: Municipal, County, District or Region
Joint Inspections with County, District or Region Health Units
Open Air Burning
Fire Breaks in Subdivision Construction
Fire Routes
Fireworks Sales and/or Setting
Carbon Monoxide Alarms
Other, Specify:
Other, Specify:
Other, Specify:
Other, Specify:
SECTION 3 - COMMENTS
4. Fire Protection Agreements
4.1 Do you participate in mutual aid? (Yes/No)
4.2 If YES, complete the following fields
Name of County/District/Region or Mutual Aid Organization
Plan Copy (Yes/No)
#Responses Services Provided (2007)
#Responses Services Received (2007)
4.3 Where applicable, complete the fire protection agreement.
Use separate table for each agreement,
if more than one.
Fire Protection Agreement
Agreement Year:
NAME: (of City, Town, Twp, Private Company, Person, etc.)
SERVICES PROVIDED (CHECK ALL THAT APPLY)
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
Yearly Revenue (2007) generated by Automatic Aid implementation (if
applicable)
Yearly Revenue (2007) generated by all other fire protection agreements (if
applicable)
SERVICES RECIVED
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
YEARLY expense (2007) of Automatic Aid implementation (if applicable)
YEARLY expense (2007) of all other fire protection agreements (if applicable)
4. Fire Protection Agreements (use for additional entries)
4.3 Where applicable, complete the fire protection agreement.
Use separate table for each agreement,
if more than one.
Fire Protection Agreement
Agreement Year:
NAME: (of City, Town, Twp, Private Company, Person, etc.)
SERVICES PROVIDED (CHECK ALL THAT APPLY)
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
Yearly Revenue (2007) generated by Automatic Aid implementation (if
applicable)
Yearly Revenue (2007) generated by all other fire protection agreements (if
applicable)
SERVICES RECIVED
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
YEARLY expense (2007) of Automatic Aid implementation (if applicable)
YEARLY expense (2007) of all other fire protection agreements (if applicable)
Fire Protection Agreement
Agreement Year:
NAME: (of City, Town, Twp, Private Company, Person, etc.)
SERVICES PROVIDED (CHECK ALL THAT APPLY)
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
Yearly Revenue (2007) generated by Automatic Aid implementation (if
applicable)
Yearly Revenue (2007) generated by all other fire protection agreements (if
applicable)
SERVICES RECIVED
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
YEARLY expense (2007) of Automatic Aid implementation (if applicable)
YEARLY expense (2007) of all other fire protection agreements (if applicable)
Fire Protection Agreement
Agreement Year:
NAME: (of City, Town, Twp, Private Company, Person, etc.)
SERVICES PROVIDED (CHECK ALL THAT APPLY)
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
Yearly Revenue (2007) generated by Automatic Aid implementation (if
applicable)
Yearly Revenue (2007) generated by all other fire protection agreements (if
applicable)
SERVICES RECIVED
Type of Agreement Copy (Yes/No) # Responses (2007)
Dispatch
Prevention
Public Education
Rescue
Suppression
Automatic Aid
Other, Specify
YEARLY expense (2007) of Automatic Aid implementation (if applicable)
YEARLY expense (2007) of all other fire protection agreements (if applicable)
SECTION 4 - COMMENTS
5. Fire Loss Statistics
5.1 The information provided is based on data supplied by fire departments to the
OFM using the Standard Incident Reports and information gathered through OFM fire
investigations. Please verify fire department records for
the years and occupancy types indicated. Where the local fire department statistics
do not match the OFM statistics, the fire department statistics should be used,
however, a reasonable attempt must be made to rationalize the reason for the discrepancy.
ATTACH a copy of OFM Municipal data to this page of the survey.
Property Dollar Loss AND Civilian Fire Deaths & Injuries
Fire Loss Year: 2004
Occupancy Classification
Possible answers are # of fires, Dollar Loss, Deaths, Injuries, and Date Verified
(yy-mm-dd)
Group A (Assembly)
Group B (Institutional)
Group C (Residential)
Group D (Business & Personal Services)
Group E (Mercantile)
Group F (Industrial)
Misc. structures and properties not classified by OBC
TOTALS
Fire Loss Year: 2005
Occupancy Classification
Possible answers are # of fires, Dollar Loss, Deaths, Injuries, and Date Verified
(yy-mm-dd)
Group A (Assembly)
Group B (Institutional)
Group C (Residential)
Group D (Business & Personal Services)
Group E (Mercantile)
Group F (Industrial)
Misc. structures and properties not classified by OBC
TOTALS
Fire Loss Year: 2006
Occupancy Classification
Possible answers are # of fires, Dollar Loss, Deaths, Injuries, and Date Verified
(yy-mm-dd)
Group A (Assembly)
Group B (Institutional)
Group C (Residential)
Group D (Business & Personal Services)
Group E (Mercantile)
Group F (Industrial)
Misc. structures and properties not classified by OBC
TOTALS
5.2 Do you complete a Standard Incident Report for each fire occurrence in your
jurisdiction? (Yes/No)
SECTION 5 - COMMENTS
6. Fire Cause Determination Practices
6.1 Do you determine fire cause and origin? (Yes/No)
6.2 Do you assess for Ontario Fire Code compliance during fire investigations?
(Yes/No)
6.3 Do you use fire cause and origin information in your community risk assessment?
(Yes/No)
6.4 How many of your staff has taken the OFM or any other Fire Cause Determination
Course?
Specify Details
SECTION 6 - COMMENTS
7. Fire Prevention Practices
Enter the fire prevention and public education budgets, and its
percentage of the total operating budget for each of the years indicated. The amounts
entered should include all costs, such as salaries, benefits, transportation, uniforms,
staff development, etc.
2007
7.1 Total Fire Department Operating Budget
7.2 Fire Prevention Budget
% of TTL Operating Budget
7.3 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used to provide
the service or activity)
7.4 Public Education Budget
% of TTL Operating Budget
7.5 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used
to provide the service or activity)
7.6 Identify other revenue sources (i.e., fund raising, corporate sponsors,
etc.)
Amount generated by 7.6.
2006
7.1 Total Fire Department Operating Budget
7.2 Fire Prevention Budget
% of TTL Operating Budget
7.3 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used
to provide the service or activity)
7.4 Public Education Budget
% of TTL Operating Budget
7.5 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used
to provide the service or activity)
7.6 Identify other revenue sources (i.e., fund raising, corporate sponsors,
etc.)
Amount generated by 7.6.
2005
7.1 Total Fire Department Operating Budget
7.2 Fire Prevention Budget
% of TTL Operating Budget
7.3 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used
to provide the service or activity)
7.4 Public Education Budget
% of TTL Operating Budget
7.5 Volunteer (not paid) time expended
Dollar Value (To establish the value amount, multiply the number of unpaid hours
by the department’s hourly rate or point value for the position used
to provide the service or activity)
7.6 Identify other revenue sources (i.e., fund raising, corporate sponsors,
etc.)
Amount generated by 7.6.SECTION 7 - COMMENTS
8. Simplified Risk Assessment
8.1 Has a simplified risk assessment for fire prevention & public education
been conducted for your jurisdiction? (Yes/No)
8.2 If YES, complete following fields
By whom (Name/Position)
Date
Copy Yes/No
Community Fire Safety Priorities Targeted:
8.3 Is public education part of fire service agreements with neighbouring municipalities?
(Yes/No)
8.4 Is fire prevention part of fire service agreements with neighbouring municipalities?
(Yes/No)
8.5 If YES, has a simplified risk assessment been conducted in both or either
of these areas? (Yes/No)
8.6 If YES, complete following fields
By whom (Name/Position)
Date
Copy Yes/No
Community Fire Safety Priorities Targeted:SECTION 8 - COMMENTS
9. Fire Inspection Practices
9.1 Indicate whether your department conducts the following types of inspections.
(In-service inspections apply to the use of on-duty staff.
The use of volunteer or part-time staff should be captured in the comments section.)
2007
Inspection Types:
Possible answers are Yes/No, and # Inspected
Resulting from complaints (public, occupants, crews
Resulting from requests (property owners, agents)
Routine inspections (self-initiated)
Requirement for issuing of licenses
Resulting from fire (risk reduction and not for cause determination)
New construction/demolition
Wood stove / Fireplace
Inspection Types:
Possible answers are Yes/No/NA, and # Inspected
In-service inspections (Group A)
In-service inspections (Group B)
In-service inspections (Group C – single family dwellings)
In-service inspections (Group C – NOT single family
dwellings)
In-service inspections (Group D)
In-service inspections (Group E)
In-service inspections (Group F)
Estimate hours spent providing all above services by FT/PT/VOL
2006
Inspection Types:
Possible answers are Yes/No, and # Inspected
Resulting from complaints (public, occupants, crews
Resulting from requests (property owners, agents)
Routine inspections (self-initiated)
Requirement for issuing of licenses
Resulting from fire (risk reduction and not for cause determination)
New construction/demolition
Wood stove / Fireplace
Inspection Types:
Possible answers are Yes/No/NA, and # Inspected
In-service inspections (Group A)
In-service inspections (Group B)
In-service inspections (Group C – single family dwellings)
In-service inspections (Group C – NOT single family dwellings)
In-service inspections (Group D)
In-service inspections (Group E)
In-service inspections (Group F)
Estimate hours spent providing all above services by FT/PT/VOL
2005
Inspection Types:
Possible answers are Yes/No, and # Inspected
Resulting from complaints (public, occupants, crews
Resulting from requests (property owners, agents)
Routine inspections (self-initiated)
Requirement for issuing of licenses
Resulting from fire (risk reduction and not for cause determination)
New construction/demolition
Wood stove / Fireplace
Inspection Types:
Possible answers are Yes/No/NA, and # Inspected
In-service inspections (Group A)
In-service inspections (Group B)
In-service inspections (Group C – single family dwellings)
In-service inspections (Group C – NOT single family dwellings)
In-service inspections (Group D)
In-service inspections (Group E)
In-service inspections (Group F)
Estimate hours spent providing all above services by FT/PT/VOL
9.2
2007
Inspection Types
Possible answers are (Yes/No/NA), Frequency (monthly/semi-annually), and # Inspected
Scheduled (Nursing Home)
Scheduled (Homes for the Aged)
Scheduled (Hotels/Motels)
Scheduled (Hospitals)
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
2006
Inspection Types
Possible answers are (Yes/No/NA), Frequency (monthly/semi-annually), and #
Inspected
Scheduled (Nursing Home)
Scheduled (Homes for the Aged)
Scheduled (Hotels/Motels)
Scheduled (Hospitals)
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
2005
Inspection Types
Possible answers are (Yes/No/NA), Frequency (monthly/semi-annually), and #
Inspected
Scheduled (Nursing Home)
Scheduled (Homes for the Aged)
Scheduled (Hotels/Motels)
Scheduled (Hospitals)
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
Scheduled OTHER High Risk Buildings Describe:
9.3 Are you aware of the OFM Assist Program? (Yes/No)
9.4 Has your department ever used this Program? (Yes/No)
9.5 Are you aware of the Basic Fire Prevention and Inspection Program? (Yes/No)
9.6 Have any members of your department completed this program? (Yes/No)
SECTION 9 - COMMENTS
10. Fire Safety Plans
The following questions are asked to determine the extent of the community’s involvement
in the process of fire safety planning.
10.1 Do you review and approve fire safety plans for occupancies listed in the
Ontario Fire Code, Section 2.8, Emergency Planning? (Yes/No/NA)
10.2 Describe the extent of your department’s involvement with fire safety planning.
SECTION 10 - COMMENTS
11. Smoke Alarm Initiatives
11.1 Do you distribute smoke alarms? (Yes/No) Quantity (2007)
11.2 Do you distribute replacement batteries for smoke alarms? ? (Yes/No) Quantity
(2007)
11.3 Do you install smoke alarms on request? ? (Yes/No) Quantity (2007)
11.4 Do you enforce OFC smoke alarm requirements? ? (Yes/No) Quantity (2007)
Please Explain:
11.5 Do you use the ticketing provision of the Ontario Fire Code? ? (Yes/No) Quantity
(2007)
11.6 How do you make smoke alarm information available to the residents in your
community? Please Specify.
Public Service
Announcements
Television,
Radio,
Newspaper,
Flyers,
Newsletters
Pamphlets
Advertisements
Mailing Inserts,
(Specify type – ie; Tax/water bills)
Public signs
Station Tours
Signs in Municipal
Buildings
OTHER,
Specify:
11.7 How do you encourage residents to develop home escape plans? Please Specify.
Public Service
Announcements
Television,
Radio,
Newspaper,
Flyers,
Newsletters
Pamphlets
Distribution
of escape planning worksheet
Fire Station
Tours,
Home Inspection,
Public Display/Presentation,
Schools
Presentation
Smoke Alarm
Program
OTHER,
Specify:
11.8 How do you assess the effectiveness of your smoke alarm program?
Formal Evaluation
Public Surveys/Questionnaires
Spot Checks
OTHER,
Specify:
11.9 Have you implemented the Alarmed for Life program? (Yes/No)
(If Yes, proceed to 11.10)
11.9a Have you implemented another form of smoke alarm program that includes home
escape planning?
Please briefly describe program (below).
11.9 Has there been an observed change in smoke alarm usage in your community? (Yes/No)
Please Explain:
SECTION 11 - COMMENTS
12. Public Education Practices
12.0 Have any of your staff completed the Public Fire & Life Safety Educator’s Program?
(Yes/No)
12.1 Do persons other than fire officials deliver public fire safety educational
information in the community? (Yes/No)
12.2 Did your department participate in the most recent ‘Fire Prevention Week’ program
sponsored by NFPA and the Fire Marshal’s Public Fire Safety Council? (Yes/No)
12.3 Are you aware of the Fire Marshal’s Public Fire Safety Council and the resources
it makes available? (Yes/No)
12.4 What public fire safety programs do you deliver? Please Specify.
Alarmed for
Life
Home S.A.F.E.
Home
Kitchen Safety
Older & Wiser
Remembering
When
Risk Watch
Tapp-C
Learn Not to
Burn
OTHER,
Specify:
12.5 What types of information do you provide to the media? Please Specify.
Public Service
Announcements
Television,
Radio,
Newspaper,
Flyers,
Newsletters
Fire Safety
Message/content articles
Home Safety
check lists (Home Insp. Prgrm)
Interviews
News releases
(structure fires OR community events)
Special Events,
Specify Event Type:
OTHER,
Specify:
12.6 How do you promote the use of public service announcements that are provided
by the Fire Marshal’s Public Fire Safety Council? Please Specify.
Public Service
Announcements
Television,
Radio,
Newspaper,
Flyers,
Newsletters
Posters
OTHER,
Specify:
12.7 What fire safety information do you make available to the community?
Please Specify.
OFM Pamphlets
NFPA Pamphlets
Fire Dept designed
fire safety information
Home Safety
check lists (Home Insp. Prgrm)
Items distributed
through FMPFC (dist centre) (fridge magnets, placemats)
OTHER,
Specify:
12.8 What methods do you use to make this information available to the community?
Please Specify.
Public Service
Announcements
Television,
Radio,
Newspaper,
Flyers,
Newsletters
Open House
Public Displays
School presentations
OTHER,
Specify:
12.9 How do you assess the effectiveness of your public education programs?
Please Specify.
Formal evaluation
of specific program
Public fire
safety knowledge quizzes/surveys
Statistical
analysis of smoke alarm use
OTHER,
Specify:
12.10 Identify specialized staff training provided for fire prevention / public
education activities.
Fire Fighter
Curriculum
Fire-Life Safety
Educator’s Program
Community College
Programs
OFC Courses
OFM delivered
programs (Basic Fire Prev. Course, Regional Educational Conferences)
Ontario Building
Code courses
Insurers’ Advisory
Organization (IAO)
OTHER,
Specify:
12.11 What fire protection, fire prevention, or public education information or
services do you access through the Internet?, Please Specify.
OFM Website
Other Municipal
Fire Department websites
NFPA
OAFC
Other Fire
Protection Links
OTHER,
Specify:
List partnerships or coalitions formed for fire safety related programs. Check
from list.
Older & Wiser
Organization
or Other Party Involved in Partnership or Coalition
Save a Child
Organization
or Other Party Involved in Partnership or Coalition
Smoke Alarm
Campaign
Organization
or Other Party Involved in Partnership or Coalition
Risk Watch
Organization
or Other Party Involved in Partnership or Coalition
OTHER,
Specify:
Organization
or Other Party Involved in Partnership or Coalition
SECTION 12 - COMMENTS
13. Public Education Resource Effectiveness Questionnaire
Please participate in our ongoing resource effectiveness evaluation by answering
the following questions.
13.1 Which OFM/Fire Marshal’s Public Fire Safety Council (FMPFSC) resources
have been useful in support of your recent fire prevention and public education
initiatives and activities?
13.2 Which OFM/FMPFSC resources have not met your needs or expectations in support
of your recent fire prevention and public education initiatives and activities?
13.3 What additional OFM/FMPFSC resources would assist your department in meeting
your community’s fire protection needs from a fire prevention and public education
perspective?
