Municipality/NFPP Community and Fire Department Profile Data Collection

Communiqué du commissaire des incendies

Municipality/NFPP Community and Fire Department Profile Data Collection

Communiqué 2015-10

May 12, 2015

The Office of the Fire Marshal and Emergency Management (OFMEM) collects fire protection profile information from every municipality and Northern Fire Protection Program (NFPP) community in Ontario. This information is collected on an annual basis and is updated throughout the year as required.

This year, the OFMEM will send the annual profile data collection package in May to all municipalities and NFPP communities. The package will be sent by e-mail directly to the municipal clerk who can coordinate completion of the forms within the municipality and its fire department(s). The chief administrative officer (CAO) and the fire chief(s) will also receive a copy of the e-mail. In the case of NFPP communities, the OFMEM will send the package directly to the chair of the local services board and a copy of the e-mail to the fire chief. If there is no local services board, the package will be sent directly to the fire chief.

The package includes the following:

  • a form entitled 2015 Municipal/NFPP Fire Protection Profile, pre-populated with the information the OFMEM currently has on file;
  • a document entitled Community Contacts Verification Report, pre-populated with the information the OFMEM currently has on file,
  • a form entitled Staff Contact Information Form, which is to be used to update the information on key municipal/community and fire department staff members; and
  • instruction guides to complete the forms mentioned above.

The OFMEM requests that forms be completed and returned by e-mail to OFMFDM@ontario.ca no later than June 30, 2015. The forms must be returned in an electronic format so that the OFMEM can process the data electronically. Municipalities/communities are therefore asked not to send the forms by fax or mail and not to send scanned forms by e-mail.

Once the forms have been processed, the OFMEM will produce verification reports that will be sent by e-mail to the municipalities and NFPP communities for verification and correction if necessary. The OFMEM requests that it be informed of any omissions or corrections by e-mail, at OFMFDM@ontario.ca, no later than two weeks after municipalities/communities receive the verification reports.

The OFMEM uses the information it collects in support of programs such as the mutual aid program and the Northern Fire Protection Program (NFPP), and in support of OFMEM monitoring of compliance with mandatory requirements under the Fire Protection and Prevention Act, 1997 (FPPA). It is also used for communications with municipalities/communities and fire departments, including the distribution of documents and publications.

Information obtained by the OFMEM through the profile data collection includes the following:

  • annual declaration of compliance with FPPA requirements;
  • contact information for key staff members (mailing addresses, e-mail addresses, and telephone numbers);
  • measures for recovery of post fire costs;
  • summary and details of agreements with other municipalities/communities in regard to mutual aid, automatic aid and fire protection services;
  • fire suppression coverage; and
  • information about the fire department (staffing, vehicles, resources and equipment, and core services).

Enquiries regarding completing specific fields on the forms should be directed to the Advice and Assistance Unit, Field and Advisory Services, OFMEM; staff members can be reached by e-mail at OFMEM-FAS-AA@ontario.ca or by telephone at 1-844-638-9560. Enquiries regarding the profile data collection process and the use of electronic forms should be directed to Bruce Robinson, Manager, Data, Applications and Technical Support, OFMEM, who can be reached by e-mail at Bruce.Robinson@ontario.ca.

The OFMEM thanks Ontario municipalities/communities for their cooperation and assistance in achieving its goal of having current and accurate information available for use as early as possible during the year.